• Roll call
• Reading of the minutes of the previous meeting
• Reports of the committees
  • CUI Update
  • Current & Future Community Enhancements
• Reports of officers
  • CLPOA Treasury Report
• Unfinished business
• New business

The CLPOA constitution requires the board to appoint 3-5 property owners to serve on the Nominating Committee every fall.  Please read the referenced section from the constitution below.  If you are interested in serving, please email the Mike Casimir at choctawlakemanager@gmail.com

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Section 3 – Standing Committees

The Board of Trustees shall annually appoint the following standing committees:

A. Nominating Committee:

The Board of Trustees shall appoint annually prior to October 15, a Nominating Committee consisting of three (3) to (5) members of the Association in good standing, none of whom are serving on the Board at the time of appointment.  Said committee shall have the responsibility to conduct the annual election at the time and date set by the Board of Trustees.  The duties and restrictions placed upon said committee are as follows:

(1) Nominations – Said committee shall solicit full voting members in good standing to be candidates for the office of Trustee.  The committee will receive, check and certify all candidates seeking office by petition.

(a) The committee will ensure there will be more than three candidates in total.  The committee should try to limit candidates to a maximum of three (3) for each vacancy.

(b) No nomination or petition of candidates will be made or accepted later than December 1^st of each fiscal year in which an election is conducted.

(2) Publicity – Said committee shall be responsible for securing resumes from all candidates prior to December 10^th for publication in either a regular or special edition of a newsletter to all voting members prior to the election.

Your Board of Trustees would like to remind you that the Spring and Fall CLPOA Property Owners meetings are your meetings and, according to our Constitution, are your opportunity to present and discuss issues and business of your choosing (with the exception of the Committee reports and Spring Annual Report).  The meetings are Property Owners time, in their entirety, subject to Roberts Rules of Order (Parliamentary Procedure), requiring polite discourse.

While the BoT runs and facilitates the meetings, it is your time to have open and direct involvement in the process of maintaining and improving the community.  Please plan to attend and make your voice and ideas heard! 

Note that this meeting is scheduled to take place outside in the lodge parking lot. We will have chairs and a sound system set up. This is being done to ensure we can maintain social distancing without putting a limit on the meeting attendance.

Due to the SARS-COV-2/CoV2019/Wuhan virus worldwide pandemic our Choctaw Lake Office is updating its business operation to accommodate self-distancing and protect both our residents and office staff.

It is important to note that the goal is to maintain normal business office hours, especially as this is our busiest time of year.

These changes will go into effect Monday, March 16, 2020 and will continue until further notice:

• The inside, white door will remain locked and the inner office will be accessible to office staff only.
• Both external doors to the lodge will remain open.
• As far as possible, meetings will be held over the phone or on the job site.
• Likely, most business is easily handled over the phone! Call the office before heading over. You will need an appointment to have any in-person meeting with the office staff, if it’s deemed necessary at all.

How to pay your CLPOA fees:

• Mail
• Dropbox
• Your bank’s bill pay
• Recurring payments (download and fill out the form and mail it or scan & email it to the office)
• Phone. (Note: During this time of extra precaution, the board has voted and opted to waive the 4% over the phone processing fee from March 16, 2020 through April 6, 2020. However, please understand that this means our budget will need to absorb the 4% fee. Paying by phone isn’t free! If paying by mail or dropbox is really not an option for you, please consider the recurring payment or your own bank’s bill payment option)

We appreciate your cooperation and willingness to help us maintain safe distancing in our attempt to “flatten the curve.” If anything changes, we will continue to communicate through our email system and the Choctaw Lake website blog, “Choctaw Weekly.” Make sure to sign up at the website, if you haven’t already, to receive email updates from CLPOA.

If you have any questions or concerns please don’t hesitate to reach out via email or phone to our lake manager, or any of the members of our board of trustees.

We look forward, as I’m sure you all do, of returning to our business as usual!