Choctaw Lake

A Living Legacy

  • Home
    • FAQ
    • Host Your Event at Choctaw Lake
      • Rent the Lake Lodge
      • Rent the Arrowhead
    • About Choctaw Lake
      • Choctaw Lake Lot Map
      • Moving to Choctaw Lake?
        • Realtor Transaction Information
    • Our History
  • Choctaw Lake Weekly
    • Community Calendar
    • Get involved!
      • Photo Gallery
        • The Lake is a Great Place to Fish
  • Governance
    • Area Board Information
    • Governing Documents
    • Meeting Minutes
      • Property Owner Meeting Minutes
      • CLPOA BoT Mtg Minutes
        • 2016-2020 CLPOA Board Mtg Minutes
        • 2011-2015 CLPOA Board Mtg Minutes
        • 2006-2010 CLPOA Board Mtg Minutes
        • 2001-2005 CLPOA Board Mtg Minutes
        • CLPOA BoT (search)
      • Sewer Board Minutes
  • Homeowner Resources
    • Useful Phone Numbers
    • Forms
    • Notary Services
    • Fishing Rules
    • Boating Rules
    • Boat Slip Rental
      • Boat Slips – Lake Access 1
      • Boat Slips – Lake Access 2
      • Boat Slips – Lake Access 3
      • Boat Slips – Lake Access 4
      • Boat Slips – Lake Access 5
      • Boat Slips – Lake Access 6
      • Boat Slips – Lake Access 7
      • Boat Slips – Lake Access 8
      • Boat Slips – Lake Access 9
      • Boat Slips – Lake Access 10
      • Boat Slips – Jetty/Beach Area
      • Boat Slips – Marina
    • Storage Rental
      • Marina Storage
      • Old Columbus Road Storage
  • Community Resources
    • Submit an article
    • Peace Pipe
      • Front Page Gallery
      • 2016-2021
      • 2011-2015
      • 2006-2010
      • 2001-2005
  • Members
    • Member Login
    • Password Reset
    • Profile
    • Register Here
  • Contact Us
    • Useful Phone Numbers
    • Choctaw Utilities

New Rule: No recording of meetings

March 13, 2019

After serious consideration, the CLPOA Board of Trustees has voted to amend our Rules and Regulations to prevent recording at association meetings.

The amended rule is as follows:

B. Open Meetings:

All meetings shall be open to CLPOA members in good standing and CLPOA employees, except as limited below.

(1) Recording of Meetings (voice, video or otherwise) by Guests, Property Owners, Trustees or Employees is prohibited.

(a) The stenographer or Secretary may record the meeting to prepare the official minutes.
(b) Security recordings are exempt.
(c) Anyone recording the Board of Trustees meeting will be asked to stop recording

(2) If an individual fails to stop recording, they will be asked to leave the meeting.


(3)If an individual fails to leave the meeting, they will be escorted out of the building by a Deputy.

CLPOA Rules and Regulations, page 14

The Trustees have taken into consideration that there are property owners who would like to see us record our meetings and weighed this heavily against available information. In the end, the interest of the association must be held above the opinions of individuals. It is not in the best interest of the Choctaw Lake Property Owners Association to allow the recording of meeting minutes.

We’ve included our research below and hope you’ll take the time to read and consider the following.

Insurance companies could use recording to deny coverage:

“If you’re going to have a meeting and you’re taking action, you’ll have minutes of what happened,” notes Magill [HOA attorney]. “But when there’s litigation and insurance companies ask for 10 years of records, if they see that people complained at a meeting – even if it was baseless complaining – they’ll use that as a basis to deny coverage.” [emphasis ours]

Livestreaming Your HOA Meetings, Part 1

It sounds nice to allow the recording of meeting minutes and then prohibit the use of the recordings, but that’s not possible. If a recording exists it can be used by whomever for whatever purpose.

Association meetings are not public meetings

Yes, the City of Columbus allows the recording of their council meetings. But CLPOA is private organization and not governed by Ohio Public Meetings Act or Sunshine Laws (except where we have adopted them within our Rules and Regulations, as noted).

Recording meetings stifles debates

Public officials often attend meetings with prepared comments. What you are watching, if you watch public meetings, is often not open debate. Currently, our board debates open and honestly about issues. Trustees have the freedom to do this because they do not fear litigation as a result of sharing concerns or misspeaking while doing so.

There are other, important, reasons too

The above were the primary focus at the Board of Trustees meeting. But there are other reasons to oppose the recording of meetings for the protection of the association as well. Below are links to other online articles for further research.

Livestreaming Your HOA Meeting, Part I (quoted above)

Open Meeting Laws in Ohio

Open Board Meetings (a reminder from our own attorney regarding open meetings)

Recording a Meeting (out of state, but has thoughtful consideration to the topic)

Electronic Recordings During HOA Board Meetings (another out of state source, but does a good job of addressing both side of the issue.)

The Risks of Recording

Pros and Cons of Videotaping HOA Meetings

Electronic Board Meetings (out of state and so rule mentioned does not apply. Still has thoughtful points on the issue.)

Filed Under: BoT Announcements, Rules & Regs

« CLPOA Board of Trustees Meeting (2019 Board) – February 12, 2019
Choctaw Utilities Candidates »
Lake Choctaw Homes Wilderman Deb Goldach Choctaw Lake realtor Choctaw Lake Real Estate Experts Keller Williams Tracy Chambers

Missed a post? Click below!

  • Avoid additional late fees:
  • Please don’t do it….
  • Thank you Chaz Spaulding!
  • It’s a bird….It’s a plane…
  • CLPOA BOT Candidates

London
◉
34°
Fog
7:46am5:46pm EST
Feels like: 27°F
Wind: 7mph SW
Humidity: 99%
Pressure: 29.66"Hg
UV index: 0
WedThuFriSatSun
30/18°F
25/16°F
30/18°F
32/28°F
37/28°F
Weather forecast London, Ohio ▸

Copyright © 2021 Choctaw Lake Property Owner's Association &middot Log in